Contest Agenda

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At least one week prior to the contest the Zoom Master will schedule the zoom meeting for the contest and see to it that the invitation is distributed.

Video, Audio, Rooms, no password Cohosts

110 minutes before contest.

Zoom Master go to “Zoom Master logs on”

105 minutes before Contest.

All primary leads to go “105 minutes before contest.”

90 minutes before contest

Contest Staff log on.  Zoom Master will move the contest staff into the break out room called “Chief Judge room.”  To see what the Chief Judge will say to all the contest staff, go to “CONTEST STAFF BRIEFING begins”

60 minutes before contest.

Contestants log on.  Zoom Master will move the contestants into the break out room called “Contest Chair room”.  To see what the Contest Chair will say to all the contestants, go to “Contestant briefing begins”.

10 minutes before contest.

Presiding Officer [I assume this is Patrick.] should be in the main room.

Zoom Master

Zoom Master logs on 110 minutes before contest. Gets logistics done such as setting up rooms.

-         Chief Judge room

[this is the room that ballot counters and chief judge will be in. voting judges to join, type vote, and leave at chief judge’s cue and go back to the main room.]

-         Judges’ quiet room

[after the last contestant, the zoom master will place all the judges in this room for their unlimited silence. Then zoom master will pull them into the chief judge room for voting.]

-         Contest Chair room

[This room is for the Contest Chair to brief the contestanats]

-         Sgt at Arms’s room

[This room is for the SAA and the evaluation contestants.

Makes sure has list of contest staff, major role folks and contestants.

 Make sure has script and agenda.

105 minutes before contest Zoom Master should take the officials through some steps.

Assistant Zoom Master, Certificate person, Chief Judge, Toastmaster, Contest Chair and Division Governor log on 105 minutes before contest. Stick to agenda because you only have 15 minutes prep before contest staff show up. Make sure everyone can

-         pin/unpin,

-         know to see invitation to room with accepting then typing in chat box and then leave room.

-         Go over script, agenda…. and make changes if necessary

-         Make sure we agree on what the contestants will be told and what the judges will be told

Everyone should have a printed script for ease